The standard Terms and Conditions and the following additional terms and conditions collectively are the terms and conditions applicable to applications for enrolment under any Traineeship subsidised training program.
As the Terms and Conditions relating to Traineeships are determined or guided by the policies of that program the following terms and conditions have been cross-referenced to those state government issued policies. This cross referencing does not form part of the terms and conditions, but does offer guidance as to why the term or condition is in place. Cross referencing is indicated by [] brackets. The key is at the bottom of this document.
TRAINEESHIP ADDITIONAL TERMS AND CONDITIONS
ABOUT TRAINEESHIP FEES
1. Fees payable under subsidised Traineeship programs are as specified by the applicable state government.
2. Traineeships not approved as fully subsidised under the state Traineeship program are subject to commercial fees.
3. State Specific Fees for Subsidised Traineeships are on the Fees Page:
a) NSW Traineeship Fees
All providers must charge the same fees and apply the same fee exemptions and concessions and require the same evidence of eligibility of concessions and exemptions. [CTC clause 17.1]
Fees, including exemptions and concession eligibility, are calculated when your provided student data is entered into the government Provider Calculator.[FAP p2]
NSW Traineeship fees cannot be varied except in accordance with Smart and Skilled Policies:
Smart and Skilled Fee Administration Policy v2.3
Smart and Skilled School Based Trainee Fee Administration Policy v2.3
b) ACT Traineeship Fees
All providers must charge a minimum of $350. [ACTS clause 2.3.5]
College fees are listed on each course page.
c) Western Australian Traineeship Fees
All providers must apply the same Fee Rate and the same Nominal Hours for units of competency studied within each calendar year. [VFCP clause 6.1]
Subsidised existing worker traineeships are not eligible for concessions.
An itemised invoice showing the fee calculations based on agreed starting subjects is issued. Adjustments for variations to subjects are completed at the end of the qualification.
d) Queensland Traineeship Fees and Credit Transfers
All providers must apply the same Student Co-contribution Fee and the same Nominal Hours for units of competency studied within each calendar year. [QLDUC clause 2.6]
For User Choice Priority One subsidised courses no other fees apply. For User Choice Priority Two and Priority Three subsidised courses “gap” additional fees apply to employers as quoted. [QLDUC clause 2.1.1]
An itemised invoice showing the fee calculations based on agreed starting subjects is issued. Adjustments for variations to subjects are completed at the end of the qualification.
All possible Credit Transfers from prior studies must be applied to your course under this funded program. You acknowledge that this may restrict your choice of units and electives. You agree to provide the College with details of and Statements of Attainment for all past studies.
e) Tasmania Traineeship Fees
Tasmanian User Choice Funding is to subsidise the cost of the training and is not treated by Skills Tasmania as a full payment for the training. As such Contribution Fees are charged.
This Fee includes one face to face site visit. Additional face to face site visits incur an additional contribution fee. The College does not charge a Student Fee. An Employer Contribution Fee is charged to employers of trainees. There are no fee exemptions as the Contribution fee is charged to the employer of the trainee.
f) Victorian, South Australian, Northern Territory Traineeship Fees
These traineeships are not approved as subsidised under the state Traineeship program and so are subject to commercial fees.
ABOUT PAYMENT TERMS
1. Fees due are payable upon enrolment or where approved, within 14 days of enrolment.
2. By College agreement the Fees may be paid by agreed instalment. Failure to meet any instalment makes the remaining fee amount, plus any costs incurred, fully due and payable upon demand in accordance with the Recovery and Collections Action for Outstanding Fees and Costs provision in the Fee and Fee Recovery Policy.
3. The Fees will be paid by the employer except:
a) Where award arrangements allow the employer to require the trainee to pay the fee.
b) Where government policy requires the trainee to themselves pay the fees; and
c) The employer instructs the College to invoice the trainee; or
d) Where state policy directs invoices for School based trainees be paid by the School or Department of Education.
4. Fees paid are not refundable as they are charged to cover the administrative establishment of the enrolment and related items.
TRAINEESHIP ELIGIBILITY AND EVIDENCE
1. Trainees are required to provide evidence of identity and eligibility to a state subsidised traineeship program. [FAP Appendix 1 and 3]]
2. Trainees must provide their Unique Student Identifier (USI) as proof of identity and date of birth. [FAP Appendix 3] Trainees will allow the College to verify their USI and assist with the College to rectify any issues.
3. Trainees will provide a state driver’s license, green Medicare Card, Birth Certificate or Australian or New Zealand Passport as evidence of citizenship or residency status. [FAP Appendix 3]
4. Where an entitlement to a fee exemption or concession applies, the trainee will provide the required evidence of eligibility.
5. Trainees will provide JP certification of a copy of those identity and eligibility documents within 5 working days of any request to provide this. [FAP p24]
6. Employers will act to ensure these requirements are met.
7. Where states apply a limit or specific application process for a subsidised traineeship place the enrolment is not approved until the funded place is approved or the employer agrees to a commercial fee for service basis.
Limits at this time apply in Western Australia and Tasmania.
EMPLOYER OBLIGATIONS FOR ALL TRAINEESHIP PROGRAMS
1. Employers are required to provide the full range of on-the-job work to support the completion of the traineeship, and appropriate on-the-job training, support and supervision to ensure the safety of their trainee and the development of their on-the-job skills.
2. The employer complies with traineeship requirements by allowing work time for completion of their correspondence studies and workplace practical activities. This will be equal to 3 hours per week averaged over a four week cycle.
3. The employee supervisors will be asked to verify and sign the trainee’s Assessment Submission to confirm that, to the best of their knowledge it is the original work of the trainee, and that in that field of work, the trainees on-the-job performance has been competent. The College is authorised to use this verification as confirmation of the employers authorisation for the supervisor to indicate employer satisfaction with on-the-job competency and competency completion where applicable.
4. Employers and supervisors should monitor the trainee’s progress, including as advised in the College provided monthly progress reports, and ensure trainees submit the required assessments to the College by the timetable dates.
5. The employer or trainee must notify the College if the required work will not be submitted on time and provide an estimated submission date or seek assistance as appropriate.
6. Employers should notify the College immediately if there are any matters affecting the trainee’s ability to complete the qualification or if there are work related barriers.
7. The Employer will update and sign their copy of the trainee’s Training Plan as the employee completes an assessment with the College and will provide the College with the updated and signed Training Plan on request and at the completion of the trainee’s enrolment.
8. If the Employer does not believe that a trainee has the necessary on-the-job competence for their traineeship level they are to advise the College of their concerns.
9. Employers will facilitate trainees enrolling using the College’s on-line process.
10. Employers will ensure their employees provide the required identification documents, initial skills assessment and Unique Student Identifier at the time of enrolment.
COLLEGE REPORTING OF STUDENT PROGRESS AND STATISTICS
1. The trainee and employer agree to the College releasing information to other related parties as required to facilitate the traineeship. This includes, but is not limited to the following disclosures.
2. The College is obliged under their applicable State contract to advise the relevant Department of Education (or equivalent) if a trainee fails to progress in their course, or the terms of the Training Contract, including study release time, are breached.
3. For School-based Traineeships, the College will regularly advise the trainee’s school and Regional VET-Coordinators of the trainee’s progress and obtain their assistance in resolving any student progress issues.
4. The College is required to provide student statistical and enrolment data that is provided in the Enrolment Form and subsequently throughout the enrolment to the relevant state and commonwealth Education Departments and related government departments and agencies. The College Privacy Policy outlines the requirements. By agreeing to these Terms and Conditions the student is consenting to the provision of this information.
5. Apprenticeship Support Centres and Job Network Providers and other related parties will be advised about trainee participation, progress and completion and any other matters necessary to facilitate their activities
TRAINEESHIP DISCONTINUATION, EXTENSION OR SUSPENSION
1. The employer and trainee can request through their Apprenticeship Support Centre a suspension or extension of the training term. Employers will inform the College if this is the case.
2. Employers will notify the College immediately if the Trainee ceases employment and complete the appropriate cancellation paperwork provided by the College.
3. Where the College believes appropriate it will advise the relevant Apprenticeship Support Centre or Department of Education that the trainee has cancelled, left employment or changed employment status.
TRAINEE PARTICIPATION REQUIREMENTS
1. You acknowledge the following Participation Standards (based on part time study) needed to ensure completion of your course component of your traineeship in a reasonable time frame:
Certificate II or III Subjects
- Contact us approximately every 2 weeks for 20 minutes
- Submit a completed Assessment Task every 2 weeks
- Set aside a minimum of 2 hours Study per Week*
Certificate IV Subjects
- Contact us approximately every 2 weeks for 20 minutes
- Submit a completed Assessment Task every 6 weeks
- Set aside a minimum of 2 hours of Study per Week*
* The estimated study time refers to an average time to complete the formal study requirements - You may require more study time depending on the subject.
2. Where you are unable to meet the Participation Standards you agree to contact your College Student Adviser and negotiate subject extensions or a deferral from study for a period.
3. The College may discontinue your enrolment (without refund) if you are not meeting the Participation Standards or have not obtained extension or deferral approval.
COMPLAINTS OR FEEDBACK FOR TRAINEESHIPS
1. The College Complaints Policy outlines the process to advise us of any concerns. [OpG clause 3]
ACCEPTANCE AND VARIATIONS TO THESE TERMS AND CONDITIONS
1. The College is authorised to vary these Terms and Conditions at any time, including retrospectively where necessary to facilitate state government subsidised funding and traineeship conditions.
2. By enrolling, you the trainee agree to these Terms and Conditions.
3. By authorising your trainee to enrol, you, the employer agree to these Terms and Conditions.
COLLEGE USE: KEY TO CROSS REFERENCING TO CONTRACT CLAUSES
FAP = Fee Administration Policy Version 1.4 released October 2017
SBTFAP = School Based Fee Administration Policy Version 1.2 released October 2017
OpG = Operating Guidelines Version released 31 October 2017
CTC = Contract Terms and Conditions released 31 Oct 2017
CPS = Consumer Protection Strategy released July 2016
ACTS = ACT Standards for Delivery of Training v3.2 released December 2016
VFPC = VET Fees and Charges Policy 2018 v1.0 effective 1 January 2018
QLDUC = Queensland User Choice 2017 - 2020 effective 1 July 2017
Updated 1 May 2019
