About Traineeships

Traineeship Funding and Payroll Tax Rebates

Employer Incentives

Upskill New Staff

Payroll Tax Rebates

3 Rewards of Traineeships
Financial Details about Traineeships

  • Traineeship Employer Incentives

    Quick Summary: $4 000 per FT new entrant trainee; $1 500 per PT new entrant trainee

    For new Full time trainees of $1 500 is claimable at the six month mark of their traineeship, and $ 2 500 at completion.

    For new Part time trainees the $1 500 is claimable at completion of the traineeship.

    Incentives are subject to traineeship eligibility criteria, waiting periods and time limits being met. Your Apprenticeship Support Network provider will assess your trainees eligibility for incentives.

    The information provided on this page is for general information only and should not be relied upon because it is subject to change and may not reflect your exact circumstances. Refer to  http://www.australianapprenticeships.gov.au/ for current information.

  • Payroll Tax Rebate Benefits

    NSW, QLD, ACT and WA offer an exemption and/or rebate on the wages of New Entrant trainees.

    If you are paying or liable to pay Payroll Tax – this can be a significant saving amounting to thousands of dollars.

    Current details on Payroll Tax Rebates and downloadable brochures are available in the Payroll Tax section below.

  • Upskill Staff Through Traineeships

    Traineeships offer the opportunity to enrol your employee in a structured training program that will achieve a nationally recognised qualification.

    Most traineeships offer elective subject choices to allow you to tailor the program to your business needs.

  • Extra Benefits - NSW Small Business Grants for New Employees

    There are also many other extra benefits - like the NSW Small Business Grant.

    For NSW businesses who are under the Payroll Tax threshold (typically less than 20 employees) a grant applies for every extra new position created and filled. This includes if the position is for a trainee that is directly employed by your business.

    Register and claim the $2 000 grant (per extra FT employee) at OSR online.

    For more information see the OSR website.

3 Simple Steps To Arrange Traineeships
Making Traineeships Easy

 1. Speak to us to get details. If you are unsure if your employees qualify - then let us check for you.

2. Let us arrange traineeship registration

3. Your trainee enrols online in 7 minutes

 

The College specialises in traineeship delivery and is one of the largest traineeship support training providers in our areas of expertise: finance; business; IT and accounting.

Our traineeship students continue to grow. This is due to high levels of client, employer, trainee and Group Training Organisation satisfaction with what we do.  We keep you informed on your trainees progress and key milestones to ensure the program runs smoothly. 

 

Help To Determine Your Traineeship Options & Fees

Given the range of enrolment options across all of Australia, it can be time consuming to determine the best option for you. Call us to get expert assistance.

If your would like to know the ins-and outs we have listed below a comprehensive list of FAQs about traineeships. Yes - it can be complicated. So call us to get expert no-obligation assistance.

Key Facts About Traineeships
Or call us to get a quick answer to your question. Phone 1 300 515 321

  • What are Traineeships and What Incentives are Available?

    Traineeships are employment arrangements where the Commonwealth, State and Territory Governments support and encourage the training of new employees.

    Each state and territory determines the areas it will support as traineeships, and in many cases will subsidise the training costs. Some states and ACT offer generous payroll tax advantages for trainees.

    The Commonwealth Government supports the program by offering employer incentives for employers engaging and successfully completing apprentices and trainees.

    With so many different levels of government involved – traineeships can seem complicated, but they don’t need to be. The College specialises in traineeship delivery so feel free to call us and get your questions answered.

  • Eligibility for Traineeships and Declared Traineeships By State

    Apprenticeship Network Providers (previously called Australian Apprenticeship Centres) determine the eligibility of employees for traineeships. The following information is a guide to how the traineeship system works:

    1. The type of work must be declared a traineeship in the state that you wish to employ the trainee.

    This government website shows the Traineeships Declared, but the College is happy to work this out for you. 

    2. The employee you wish to register in a traineeship must be an Australian Citizen or permanent resident.

    They can also be a New Zealand passport holder who has been resident in Australia for more than six months, and some states will allow visa holders where the specific visa allows employment and traineeships.

    3. The employee cannot already hold a formal qualification (but see the many exceptions to this rule below).

    Contact us to arrange specific advice from an Apprenticeship Network Provider of refer to http://www.australianapprenticeships.gov.au.

  • Impact of Past Qualifications

    The employee cannot already hold a formal qualification but there are many exceptions to this rule.

    It is best to let an Australian Network Provider consider the specific qualifications held by any potential trainees, as there are many exceptions and rules. In general:

    • A Certificate I level does not affect eligibility.
    • Completed qualifications at Certificate II to IV level attained more than seven years ago, that led to a different occupational outcome than the current Traineeship, do not affect eligibility for payments.
    • Qualifications completed while the Trainee was at school will not affect payments as long as the traineeship is in either a different occupational outcome or is a higher level qualification.
    • Past registration in an apprenticeship or traineeship that was not completed normally will not affect eligibility, but may impact employer incentives.

     

  • New Entrant Trainees

    To be registered as a New Entrant trainee, a  new employee must be registered as a Trainee within three months of commencing work or within 12 months for part-time employees.

    Employer incentives apply to New Entrant trainees. Details are shown later.

    Payroll Tax exemptions or rebates might also apply. Please call us if you would like to know more.

    For some states the training costs for many New Entrant traineeships is subsidised. Refer to each state for rules and qualifications subsidised.

  • Existing Worker Traineeships

    Employees registered as trainees who have been employed longer than the time frames for New Entrant status are called Existing Worker trainees.

    Existing employees can be registered as trainees. The benefits or reasons to do this vary from state to state:

    • Existing Worker traineeships in College qualification areas do NOT attract Employer incentives in any state.
    • Payroll Tax rebates and exemptions do NOT apply to Existing Worker traineeships except in WA.
    • In some states (currently ACT and WA the training costs for some existing worker traineeships is subsidised). Refer to each state for rules and qualifications subsidised.
    • Registration as an Existing Worker Traineeship prohibits the training to be subsidised under other available subsidised training programs offered by the various states.
  • For Employees of Any Age

    Traineeships are suitable for all employees no matter what their age is. Our course materials are based on work place skills, so no matter how old your employees are, they will still benefit from the course.

  • Traineeship Employer Incentives

    Quick Summary: $4 000 per FT new entrant trainee; $1 500 per PT new entrant trainee

    For new Full time trainees of $1 500 is claimable at the six month mark of their traineeship, and $ 2 500 at completion.

    For new Part time trainees the $1 500 is claimable at completion of the traineeship.

    Incentives are subject to traineeship eligibility criteria, waiting periods and time limits being met. Your Apprenticeship Support Network provider will assess your trainees eligibility for incentives.

    The information provided on this page is for general information only and should not be relied upon because it is subject to change and may not reflect your exact circumstances. Refer to  http://www.australianapprenticeships.gov.au/ for current information.

  • Payroll Tax Rebate Benefits

    NSW, QLD, ACT and WA offer an exemption and/or rebate on the wages of New Entrant trainees.

    If you are paying or liable to pay Payroll Tax – this can be a significant saving amounting to thousands of dollars.

    Current details on Payroll Tax Rebates and downloadable brochures are available in the Payroll Tax section below.

  • State Government Support to Pay for the Training

    The cost of the training provided by the College may be subsidised by your State or Territory Government.

    Each State and Territory determines which courses it will subsidise, and to what extent. Our courses pages will provide an accurate price or estimate.

    All require an employer contribution.

    ACT and WA also subsidise the costs for some Existing Worker traineeships.

  • Employer Obligations Under Traineeships

    Taking on a trainee can be a step forward for many businesses to train and grow their key staff for the future. It provides an opportunity for an extra set of hands that is motivated and keen to learn.

    Under the Traineeship Training Contract the employer must provide a workplace environment that supports the trainee's learning, and allows approximately 3 hours per week towards learning activities.

    Employers enrolling their employees as students are responsible to:

    • Provide appropriate on-the-job training, support and supervision
    • Ensure their employees have access to the full range of work that is required on-the-job to complete the assessment tasks
    • Notify the College if there are any matters affecting their ability to complete the qualification due to work related barriers
    • Comply with Traineeship requirements if applicable.
    • Sign all Workplace Verification Checklists, Assessment Submissions and Training Plans.
  • The Role of a Supervisor of a Trainee

    As a supervisor you will act as a role model and coach for the trainee. The trainee will look to you for guidance and help in learning to do their job. You also have responsibilities to talk to the College about the trainee's progress. The College will send you regular reports showing formal results.

  • Trainee Rates of Pay

    Rates of pay are a matter for your relevant Award or the National Training Wage. The Department of Fair Work could assist you if you are unsure.

  • Trainee Obligations

    Trainees also have obligations under a traineeship arrangement.

    The key obligations that affect their formal qualification are:

    • Regular and active participation in training
    • Seeking help when it is needed
    • Making contact with the College as required to undertake skills assessments
    • Following College Policies
    • Submitting your original work in assessments
    • Participating in any workplace training provided by your employer or the College.
    • Attending any training or progress meetings with the College.
    • Notifying your employer and the College if you are having any difficulties completing the tasks or workbooks.
    • Notifying the College if you leave your employer during the term of a traineeship.
    • Meeting the College Student Participation Standards

Payroll Tax Exemption and Rebate Benefits
One of the hidden benefits of traineeships

  • NSW Payroll Tax Rebate a 5.45% Saving Each Year

    A rebate of all New Entrant Trainee wages, so a 5.45% saving by not paying payroll tax on this amount.

    If a Trainees wages = $25,000 you save $1 437 pa off your payroll tax bill - or $2 875 if you have 2 trainees.

    This saving applies for as many years as they stay in training, and can continue into their next certificate level traineeship.

    Download College Brochure and Example Calculations

    Review OSR Information

  • Queensland Payroll Tax Exemption and Rebate - so 150% x 4.75% Saving for Years

    In Queensland New Entrant Trainees wages are fully exempt from the 4.75% Payroll Tax.

    Plus - an additional bonus rebate is claimable: an additional rebate of 50% of trainees wages for the 2016 - 2017 financial year (previously 25%).

    So save 4.75% of their wages by not counting it in the payroll tax calculation AND then get a further 4.75% discount on 1/2 of the trainee wage amount.

    Example - if you have 2 trainees and their annual wages were $50,000 you are exempt from paying Payroll tax on this amount. This saves you 4.75% x $50 000, so $2,375 for that year.

    Then you get the additional rebate amount - ie an additional 50% of the saving. In our example this is 50% of $2,375 = $1,187.50.

    Your total Payroll Tax savings in just the first year are: $3,562.50.

    Download College Brochure and Example Calculations*

    Look at the QLD Information on exempt employees and the additional rebate available until 30 June 2018

  • Western Australia Payroll Tax Exemption for all Trainees so 5.5% Saving for Years

    An exemption applies for all New Entrant AND Existing Worker Trainee wages. This is a 5.5% saving by reducing your payroll tax liability by this amount.  

    If a Trainees wages = $25,000  you save $1,352 pa. So for 2 trainees a $2 705 saving each year.

    And you keep that exemption for the number of years that the trainee remains in training, including if they continue on to the next certificate level. 

    Download College Brochure and Example Calculations*

    Look at the WA Dept of Finance Information  or Download their Fact Sheet (as at June 2016)

  • ACT Payroll Tax Exemption on New Trainee Wages - 6.85% for 12 months

    An exemption of all new entrant trainee first year wages applies. This is a 6.85 % discount on your payroll tax liability. 

    If a Trainees wages = $25,000, you save $1 712 for the year - or $ 3 425 if you had 2 trainees ...

    Download College Brochure and Example Calculations*

    Look at the ACT Revenue Office Information

  • Rebate or Exemption

    What’s the difference between a rebate and an exemption? Under exemptions – when calculating your Payroll Tax liability you exclude the relevant wage amounts (so effectively you don’t pay payroll tax on their wages). A rebate is where you calculate the Payroll Tax owed – then deduct the specified amount off. Again – meaning you effectively don’t pay this payroll tax amount. Confused? Don’t worry – your accountant or payroll officer who does your Payroll Tax will know what this means.

  • Eligibility to Payroll Tax Benefits

    Contact your Accountant or the relevant government body in your state to determine whether you will attract an exemption or rebate, and at what rate and for what period of time.

    The information provided on this page is for general information only and should not be relied upon as it may not reflect your exact circumstances or be subject to changes.

School Based Traineeships

  • What are School Based Trainees

    Australian School Based Apprenticeships and Traineeships are an important part of the National Australian Apprenticeship system. They develop the skills of young people and provide employers with keen and motivated young staff ready to learn about their chosen industry.

    The program combines paid part-time work, formal studies in that vocational field and allows the student to stay in school and finish their secondary education as well as a vocational qualification.

  • Benefits to Young People

    They allow students to achieve a nationally recognised qualification through combining formal training with practical paid employment. The students remain registered at school and have the workplace learning counted towards their senior school studies.

    So for young people there is no better opportunity – a chance to develop their skills and knowledge in a real work environment, while still completing their senior school studies.

     

  • Benefits to Employers

    For employers, School Based Traineeships offer an immediate flexible staffing option, as well as the opportunity to develop a pool of potential staff for the future. The paid work conducted by a School Based trainee is scheduled to meet the needs of the employer and the minimum work requirements of School Based Trainees in that state. 

    Each state and territory sets the formal rules about how many hours and how regularly a School Based Trainee must work.

    The rules are designed around ensuring:

    • A minimum number of hours are worked over each year
    • Regularity of work
    • The ability to manage work and school and study commitments

     

    The rules allow flexible options such as the school student working Thursday nights, or Saturdays during main school periods and more hours during school holidays. Some options allow work during a standard working week, subject to school commitments being able to be met.

  • Role of ACCM with School Based Trainees

    Under School Based Traineeships the student must complete a vocational certificate. This involves study (just like at school) but in that vocational field.

    Under School Based Traineeships the student, their school, their employer and the College agree on when the student will work and when they will complete their College vocational studies. These times work around school attendance requirements.

  • What School Students are Eligible

    Any school student can be a School Based Trainee. There are no academic entry requirements, other than suitability for that vocation.

    They simply need a career goal, an employer who will give them a chance, and obtain agreement from the school that they can undertake the School Based Traineeship in conjunction with normal school requirements.

    The formal eligibility criteria to enter a School Based Traineeship are that the student must:

    • Be at least 15 years of age
    • Be enrolled at a school and continue school studies
    • Undertake part-time work with an employer
    • Undertake structured industry approved training in conjunction with their employer and training organisation

     

    To be eligible for a School Based Traineeship a student must be an Australian citizen, Australian Visa holder, permanent resident or New Zealand passport holder resident for more than 6 months.

Traineeship Enrolment Fees

  • Traineeship Fees Payable By Employer

    Fees are invoiced to the Employer unless an agreement is in place to directly invoice the trainee.

  • NSW Traineeship Fees

    For Trainees registered under NSW Smart and Skilled funding the Fees are as specified in the NSW Skills List pricing schedule applicable at the date of enrolment for that qualification.

    •For certificate 2 traineeships the fee is $ 870

    •For certificate 3 and 4 traineeships the fee is $ 1000

    •For Diploma traineeships the fee is $ 1000

    For a Traineeship not on the funding list, or not within the College funding allocation, fees will be as per the College published Employer Program price or as agreed with the client on a fee for service basis.

    Refer to the Smart and Skilled Traineeship List.

     

  • Queensland Traineeship Fees

    A fee applies for all traineeships in Queensland. The fees vary based on the traineeship. These will be quoted on each specific course page.

    For Trainees registered in QLD Priority 1 funded Traineeships the fees are as specified in the QLD Fee Policy (ie currently $ 1.60 per nominal hour). The total is calculated and quoted at enrolment.

    For a Traineeship not fully funded as Priority 1 on the funding list, fees will be as per the College published standard price or as agreed with the client on a fee for service basis. These will be quoted on each specific course page.

  • Western Australian Traineeship Fees

    Fees vary based on the type of traineeship and the course undertaken. These are quoted on each course page.

    For Trainees registered under WA Eligible Traineeship or Existing Worker Traineeship lists the applicable fees are as specified in the WA Fee Policy.

    • For certificate 2, 3 and 4 new worker traineeships the fee is $ 3.21 per nominal hour in 2016 and $3.25 in 2017.

    • For existing worker traineeships and diploma level traineeships the fee is $ 5.73 per nominal hour in 2016 and $5.79 in 2017. 

    For a Traineeship not on the funding list, or not within the College funding allocation, fees will be as per the College published standard price or as agreed with the client on a fee for service basis.

    By approving the enrolment, employers of trainees in WA are acknowledging that they will pay the student fees on the trainees behalf and request the invoice to be issued directly to them.

  • ACT Traineeship Fees

    ACT Traineeship fees vary by course undertaken.

    ACT subsidises most traineeship qualifications delivered by the College. 

    The correct fee will display for your enrolment category and course when you apply on-line to enrol.

    The 2017 ACT Traineeship Fees range from $350 - $4000 depending on Qualification Level

  • Tasmanian Traineeship Fees

    Traineeship fees vary by type of traineeship and course undertaken.

    For the traineeships partially subsidised and on the College approved funding allocation, the 2017 traineeship fees are $500 - $2200 depending on Qualification Level.

    If a traineeship is not in the College approved funding allocation, the fees will be as per the College published standard price or as agreed with the client on a fee for service basis.

  • Victorian Traineeship Fees

    Course Fees are the published standard fees, or as varied in a Client Services Agreement.

  • Northern Territory Traineeship Fees

    Course Fees are the published standard fees, or as varied in a Client Services Agreement.

College Role in Traineeships

  • Step 1. Agree on Workplace Resources Needed

    Each vocational course has different workplace needs. We simply confirm that you have in place what is needed and agree on solutions for any issues identified. 

  • Step 2. Determining Trainee Specific Needs

    Each trainee has unique needs. We start by getting them to provide us with information so that we can discuss how best we can support them. This also ensures that they are aware of their obligations.

     

  • Step 3. Determine the Training Plan

    This involves determining the best subjects to suit your work environment. The assessments for each subject are timetabled to be achieved so that the formal component of the traineeship is completed as quickly as possible – allowing the remaining time to be dedicated on further developing workplace skills.

  • Step 4. Providing Quality Learning Resources and Structured Assessments

    Trainees have immediate access to high quality learning resources that they can access 24/7. This puts them in full control to best use the times at work that are most suitable for their studies. The materials are designed to allow them to do small parts at a time – so they give best flexibility for a work environment.

  • Step 5. Staying in Touch with Trainees

    We ask Trainees to make regular contact with us – but we are also pro-active in contacting them.

    Trainees simply give us a phone call when they need help with the learning materials or they can book times in advance.

    Many assessments are structured to require Trainee interaction with the College by phone so that we know they are making progress on specific subjects.

  • Step 6. Updating You on Trainee Progress and Issues

    We recognise that many employees may not be readily available on the phone, so we will email you a monthly Trainee Progress Report. This ensures that you are fully aware of any progress issues that may impact completion (and completion incentive payment).

  • Step 7. Escalating Issues

    From time to time there are issues with a trainees progress. You will be advised both informally and formally to ensure that you are aware of the situation, and that all parties are doing what they can to resolve the problem.

    In some instances we are required to advise the relevant state Department of Education if there are trainee progress issues. This will only happen after we have tried to resolve the problem directly with you. 

  • Step 8. Subject Completion

    Your Trainee will be required to get employer agreement that they meet the workplace requirements of each subject. Please ensure that within your workplace, anyone who may be asked to do this by the Trainee has your approval.

  • Step 9. Employer Agreement on Competency Completion

    Once all required subjects have been completed your Trainee is eligible for the award of their qualification and Competency Completion.

    Workplace agreement of Competency Completion and the return of a Signed Copy of the Training Plan is required. We will email these to you.

    Please be aware that Competency Completion may affect the rates of pay for any trainees on the National Training Wage. It will also trigger eligibility to any employer completion incentives and at the same time cease any eligibility to payroll tax exemptions or rebates.

  • Step 10. Department Advice of Completion

    The College will report to the relevant Department of Education that the trainee has completed the formal requirements.

    In some states this automatically triggers Competency Completion. In others you will receive a letter (that you must reply to) if you wish to delay Competency Completion.