We send you an email that has within it a URL link.
This link is to a webpage enrolment form that is associated with the chosen program. It may have the employer details pre-loaded.
You forward that URL link to the staff you approve to enrol.
That URL link takes your staff to the specific course enrolment webpage.
The student enters name and address details and the government compulsory “AVETMIS” statistics.
They also are asked for their government issued USI (but they can enrol still if they don’t have this at the time).
Once they have completed this – an enrolment confirmation email (including the enrolment terms and conditions (in an attached PDF) will be sent to:
The Student enrolment confirmation email will include Webclass username and password details; and a link to Webclass.
Once they log in to Webclass they will be asked to provide the following documents:
The exception is for Tier 2 students, who do not have to provide these details.
In Webclass, students will have access to their course/s.
The subjects will be listed.
Once they speak to their College Student Adviser (as part of the Initial Skills Assessment phone call) they will agree on any electives.
Once electives are chosen the course is broken into 4 “semesters”. Each semester will have one or more subjects.
Once the subjects in a semester have been completed*, the next semester of work will be made available (even ahead of the planned start date).
* For access to the next semester the assignment does not have to be marked – as soon as it is lodged access is given to the next semester.
Students will have online quizzes for each subject; with the main part of the Assessment Activities documented in a written component called an Assessment Task (word document) that they download from Webclass. They complete these activities in that Word document and upload them to Webclass.
Most subjects require a skills assessment. In the majority of subjects this is completed by a phone call role play with the College Student Adviser.
In summary, students need short periods of internet access, but can complete most activities without; and must have phone contact with their College Student Adviser.
Most (but not all) courses offer elective choices.
At the start of the course the workplace supervisor will be asked about any preference for electives. If they do not have any requests the student will be allowed to choose.
If we are unable to contact the supervisor we will send the draft Training Plan that shows electives and they will then have the opportunity to request changes or approve those chosen by the employee.
Electives can be changed at later stages of the course.
Trainees and their employers will be issued a Training Plan. This shows the subjects/ units agreed to and the order and timeframes for completion.
Training Plans must be returned signed by all parties. The College will follow up outstanding Training Plans by email and phone call.
Copies of signed Training Plans will be emailed to the employer (Training Plans person) and the student and will also be available on Webclass for the student.
When an assessment is submitted, the assessor will normally provide a result and detailed feedback within 2 – 5 days.
Students will receive an email that tells them their result and prompts them to login to Webclass to review the feedback, and if applicable, to revise some answers.
If the subject is graded as Competent, great, the student can move onto the next subject. If the result is not yet competent or parts assessed (meaning only some parts of the assessment were done), the student will be provided with lots of feedback on what they need to do for their resubmission.
Each subject will require the student to provide examples of how they have used the skills and knowledge involved with that subject. This is called Part P – Practical Skills Demonstration.
Students enrolled through an employment arrangement will require their workplace supervisor to verify that they have seen these competencies implemented in the workplace. This is included in Part S Supervisor Checklist.
In addition, supervisors of Trainees indicate that they have signed off the relevant units of competency as completed on that trainee's Training Plan.
The Supervisor must sign this part of the document and it gets uploaded to Webclass by the student.
Once the last subject has been approved as competent by the College and if applicable, the employer, the course can be completed.
The employer is sent an email that includes a list of each of the subjects/units and completed dates. They are to sign this and return it to formally complete the course. This will also formally complete any traineeships if that course is a traineeship program.
If the supervisor feels that the course should not be completed e.g. if a trainee needs more work based experience, this completion is delayed. It means a subject remains formally as incomplete.
Employers advise the College of key personnel they want to get specific documents.
The College reporting system is set up so these occur automatically.
|College Label||Main Documents Sent||Other Documents|
|Reports||Access to Student Reports System||Escalated emails from Student Advisers about Issues or Progress|
||Employer Completion Survey|
|Supervisor||Initial contact about progress issues|
|Main Contact||Main program contact for issues about the agreed program terms|
|Administration Contact||Contact for administrative issues not listed above|
We recommend that the nominated people set up an inbox rule if it would be helpful to keep these emails together.
The student and employer will be sent an email PDF copy of the documents.
The student will be posted a hard copy of the document once they confirm their current postal address.
Tier 2 has only 1 subject.
It has 14 online quizzes and each quiz requires 30 minutes of internet access on average.
Students then download the written component i.e a word component called an Assessment Task (word document) that they download from Webclass. They complete these activities in that Word document and upload them to Webclass.
Tier 2 has role plays. By agreement these can be completed with a nominated employer representative, but otherwise with their College Student Adviser.
For Tier 2, the Supervisor must also indicate the approved product ranges i.e Basic Deposit Products; Non-cash Payment Facilities; General Insurance Products. This also indicates approval for course completion once the College has assessed the student as competent.
These product categories are printed on the Tier 2 Statement of Attainment as this affects licencing obligations.
For Tier 2 and other short course programs the completion of the subjects/s triggers completion of the course.
So where the supervisor completes Part S of that subject assessment document, this is approval for course completion as soon as the College agrees on competency.