Recordkeeping Certificate IV BSB41715

ADVANCED RECORD MANAGEMENT SKILLS FOR RECORDS PROFESSIONALS

For experienced Records Officers, the Certificate IV in Recordkeeping will give you the advanced skills you need to properly control essential business records, apply appraisal and classification systems and implement correct disposal actions. This makes the Certificate IV in Recordkeeping the perfect course for any recordkeeping officer that wants to show commitment to advancing their career.

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Subject Choices
offered under the Certificate IV in Recordkeeping

3 - 4 Electives are required (depending on subjects chosen)

  • Managing Records

    Managing Records covers the way records in a records system are used to source information within a business, as well as the security and legislative requirements are needed when maintaining records. This subject looks at managing and retrieving files, with a focus on electronic records. Problem solving for security access and lost records is also addressed.

    • Unit(s):
    • BSBRKG402 Provide information from and about records

    • BSBRKG404 Monitor and maintain records in an online environment

  • Status of a Record

    A specialist record keeping subject: Status of a Record covers off the ways to undertake record disposal by referance to the organisational disposal authority. Topics include record surveys, determining disposal actions, and legislative requirements. This subject looks at a manual records system to ensure that learners understand what a records management software system is doing when they undertake disposal functions.

    • Unit(s):
    • BSBRKG401 Review the status of a record

  • Establishing a Record System

    Establishing a records system examines what is records management, why the need for records systems, what the components are of a good records system and how to conduct a records management needs analysis.

    • Unit(s):
    • BSBRKG403 Set up a business or records system for a small business

  • Effective Record Keeping (E)

    This subject is an introduction to efficient record keeping functions and policies within the specialised field of Records Management. Covering the legislative requirements of records management and creation, effective was of capturing and classifying records to ensure accurate tracking for audit.

    • Unit(s):
    • BSBRKG305 Review recordkeeping functions

  • Co-ordinate Customer Service (E)

    Providing good service to your internal and external customers is a critical responsibility for managers. Learn how to identify the key aspects of service delivery important to your customers, and how to train staff to deliver this.

    • Unit(s):
    • BSBCUS401 Coordinate implementation of customer service strategies

    • BSBCUS402 Address customer needs

  • Prioritising to Achieve Team Goals (E)

    Achieving goals is at the heart of leadership success. You will learn how to set effective targets and priorities to maximise your productivity and results. This subject covers how to assess urgency and priorities, plan work schedules, monitor individual and team performance and set professional development goals.

    • Unit(s):
    • BSBWOR403 Manage stress in the workplace

    • BSBWOR404 Develop work priorities

  • Business Networks (E)

    Business networking is an important skill in many roles. This subject looks at ways to identify business networks you should belong to and ways to make valuable contacts when participating. This subject involves practical communication skills and also requires the use of persuasive communication skills.

    • Unit(s):
    • BSBREL401 Establish networks

    • BSBREL402 Build client relationships and business networks

  • Meetings and Business Travel (E)

    This subject provides the skills and knowledge required to organise effective meetings including the preparation and distribution of meeting related documents such as agendas and minutes. It also covers skills and knowledge required to organise business travel, including preparing travel related documentation and making travel bookings.

    • Unit(s):
    • BSBADM405 Organise meetings

    • BSBADM406 Organise business travel

  • Implement Sustainability (E)

    Significant cost savings can be made by managing workplace technology in a sustainable way. This subject looks at ways to cost equipment replacement, consumables and maintenance, and how to apply "green" practices that benefit the business as well as the environment.

    • Unit(s):
    • BSBADM409 Coordinate business resources

    • BSBSUS401 Implement and monitor environmentally sustainable work practices

  • Leadership Skills (E)

    This subject is specifically designed to lay a strong leadership foundation for learners. Focusing on key leadership elements such as communication, organisational behaviour, being a role model, problem solving, delivering feedback and effective decision making, this subject is perfect for anyone looking to build or enhance their leadership skills.

    • Unit(s):
    • BSBMGT401 Show leadership in the workplace

    • BSBLDR401 Communicate effectively as a workplace leader

  • Team Effectiveness (E)

    Teams need sound leadership to prosper. This important subject breaks down the art of leading effective teams into the key elements of inspiring trust, effective communication, setting targets and building relationships. Special attention is given to teaching leaders how to successfully manage both individual and team conflict and improve team performance.

    • Unit(s):
    • BSBLDR402 Lead effective workplace relationships

    • BSBLDR403 Lead team effectiveness

  • Risk Management Strategies (E)

    Risk Management Strategies covers risk context and risk identification, as well as risk management processes. The subject looks into the analysis of a risk, its causes, and ways to consider risk tolerance. Strategies for controlling and treating risks, as well as reviewing and monitoring those risks, are considered.

    • Unit(s):
    • BSBRSK401 Identify risk and apply risk management processes

  • Keeping Your Work Team Safe (E)

    Supervisors and team leaders have strict legal obligations under safety legislation. Learn what these are, as well as the practical skills to identify, risk assess and resolve safety concerns. This subject also teaches how to better understand safety statistics and identify factors that can reduce injuries, and ensure the business is productive and profitable.

    • Unit(s):
    • BSBWHS401 Implement and monitor WHS policies, procedures and programs to meet legislative requirements

  • Office Technology (E)

    In today’s workplace, technology is key. In this subject you will learn about workplace technology and its maintenance, as well as virus protection, maintaining systems integrity and security, applying new technology and managing new technology, as well as equipment consumables and supplies.

    • Unit(s):
    • BSBITS401 Maintain business technology

  • Quality Planning (E)

    Long term success in business is a direct result of sound planning and having a quality focus. This subject teaches how to set realistic operational goals, effectively plan activities and prepare for contingencies. The concepts and methods of continuous improvement processes are also addressed throughout the subject to allow operational plans to be adapted and improved throughout their execution phase.

    • Unit(s):
    • BSBMGT403 Implement continuous improvement

    • BSBMGT402 Implement operational plan

  • Write Complex Business Documents (E)

    This subject addresses the skills and knowledge required to plan documents, draft text and produce documents of some complexity such as reports, detailed letters and proposals and general promotion documents.

    • Unit(s):
    • BSBWRT401 Write complex documents

  • Word Processing - Advanced (E)

    Building on your basic knowledge of word processing, this subject goes into time saving techniques such as mail merge, the creation of template documents and handling multiple paged documents. You will learn how to insert applications and design and layout documents, as well as to follow and create your own style guides. This subject will also cover linking and embedding objects, formulas, fields and macros into your documents, including interactive fields and electronic forms.

    • Unit(s):
    • BSBITU401 Design and develop complex text documents

  • Spreadsheet - Advanced (E)

    This advanced subject allows you to build on the basics of working with excel and creating formulas. You will learn how to best layout and show information and create charts, as well as save and store workplace documents safely, efficient computing and hazard identification. You will also learn time saving functions such as named ranges, linking and consolidating data, data tables, array formulas, data validation, macros, templates and cell protection.

    • Unit(s):
    • BSBITU402 Develop and use complex spreadsheets

Course Fees

Quality Education at a Fair Price

$

1,580

* - $

4,400



Course Duration

12 months is allowed as the standard part time enrolment term for the Certificate IV online TAFE level course in Recordkeeping.

Students who are able to commit more time to their course can finish earlier; while Traineeship terms may be longer.

Entry Requirements

for the Certificate IV in Recordkeeping

  • Reading and Writing Skills
    The course is an online correspondence course so you need to have average English reading and writing skills, or higher. As a guide - you should have completed Year 12 schooling, or have sound workplace written communication skills.
  • Spoken English Skills
    To ensure successful completion of this course you must have sufficient English speaking skills to be able to communicate with your Student Adviser over the phone.
  • Numeracy Skills
    Numeracy skills are only required to a basic level eg calculations with calculators.
  • Computer and Internet
    • Access to a Desktop Computer or Laptop
    • Internet access with Internet Explorer 8+, Chrome or Firefox
    • Microsoft Office 2010 Word and Subject specific Office products for chosen electives (ie Excel, Powerpoint, Publisher)
  • Other
    • Ability to study and conduct assessments in a safe environment

Career Possibilities

Course Reviews

Don't just take our word for it

  • “ I can not say enough positive things about my experience. The course was great. The staff were great and the timelines were sensible.
    Cherie C

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